If you have ever worked in or been to an office you must have seen at
some point a fax machine. Chances are the one at your office is a
multipurpose machine capable of printing and faxing. Have you ever
considered though why in 2015, well into the 21rst century, are we still
using what must seem like legacy equipment? Just think emails, new
texting software, scanners and the newest one 3D printing can by
themselves or together do the same job of the fax machine, so why are
these machines still in your office?
One reason it is still being used by offices is the very fact that it is old. Persons believe that messages sent via fax broadcast are safer than those sent digitally. In truth, there is something to this thought. Messages sent digitally can be intercepted before reaching its destination however; faxes can also be intercepted as well. The difference between the two is that special equipment is needed to tap a phone line, equipment that cannot be accessed by anyone easily. As for digital interception though, the tools needed to do this act are far easier to access. So since, the ease of access for the fax is far more difficult any who wish to intercept information sent by a business would rather resort to stealing the digital information. As such, business people feel a better sense of security in using fax to transmit sensitive documentation.
Many who have spent time in offices and use the fax broadcast machines feel that its ease of use and speed are still better than many newer alternatives. Having to scan a document, and then copy it to the system before sending it to its recipient takes more time than entering the fax number and sending the document through the fax machine. Then the fact that they get an immediate response as to whether the document has reached its destination is an added benefit. With an email you can be sure it was sent but, unless you call the intended recipient you cannot ever be quite sure that they received the email. This very process also allows you to trace or prove that a fax broadcast was sent and received by the logs, it is not so easy to prove that an email was received.
Still today, with all the new IT systems on hand you would think businesses would have to pay more to integrate a fax machine into their systems. Not the case at all. All that is needed is a phone line. Yet even though the fax machine is part of the IT systems the transmissions will not be infected by viruses or malware unlike email. You can unknowingly spread a virus and malware by sending an email.
So in addition to its’ relatively better security and ease of use, whether you send a single fax to one person or a fax broadcast to several recipients, the fax is a legally binding document in many countries. So a signed contract that is sent back to the business that formed the contract can keep the document on file to show that both businesses have legally agreed to the terms.
Amazing isn’t it? Many other machines have been sent to the trash heap and become obsolete as technology churns out new machines. The fax machine though, remains obstinate. Refusing to relinquish its spot in your office and by the looks of things may be there for some time to come. Find More
One reason it is still being used by offices is the very fact that it is old. Persons believe that messages sent via fax broadcast are safer than those sent digitally. In truth, there is something to this thought. Messages sent digitally can be intercepted before reaching its destination however; faxes can also be intercepted as well. The difference between the two is that special equipment is needed to tap a phone line, equipment that cannot be accessed by anyone easily. As for digital interception though, the tools needed to do this act are far easier to access. So since, the ease of access for the fax is far more difficult any who wish to intercept information sent by a business would rather resort to stealing the digital information. As such, business people feel a better sense of security in using fax to transmit sensitive documentation.
Many who have spent time in offices and use the fax broadcast machines feel that its ease of use and speed are still better than many newer alternatives. Having to scan a document, and then copy it to the system before sending it to its recipient takes more time than entering the fax number and sending the document through the fax machine. Then the fact that they get an immediate response as to whether the document has reached its destination is an added benefit. With an email you can be sure it was sent but, unless you call the intended recipient you cannot ever be quite sure that they received the email. This very process also allows you to trace or prove that a fax broadcast was sent and received by the logs, it is not so easy to prove that an email was received.
Still today, with all the new IT systems on hand you would think businesses would have to pay more to integrate a fax machine into their systems. Not the case at all. All that is needed is a phone line. Yet even though the fax machine is part of the IT systems the transmissions will not be infected by viruses or malware unlike email. You can unknowingly spread a virus and malware by sending an email.
So in addition to its’ relatively better security and ease of use, whether you send a single fax to one person or a fax broadcast to several recipients, the fax is a legally binding document in many countries. So a signed contract that is sent back to the business that formed the contract can keep the document on file to show that both businesses have legally agreed to the terms.
Amazing isn’t it? Many other machines have been sent to the trash heap and become obsolete as technology churns out new machines. The fax machine though, remains obstinate. Refusing to relinquish its spot in your office and by the looks of things may be there for some time to come. Find More
